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Sales Terms & conditions

Sales Terms & Conditions One Year Limited Warranty

Bibliotheca warrants that the equipment provided in conjunction with any Bibliotheca developed and supplied system to be free from factory defects for a period of one year from date of receipt of equipment.

This limited warranty does not extend to any Bibliotheca product which, in the sole judgment of Bibliotheca has been subjected to abuse, misuse, neglect, improper installation, or accident, or any damage due to use or misuse produced from integration of the products into any mechanical, electrical, or computer systems. Further, any abuse, misuse, neglect, improper installation, accident, enhancement, modification, alteration or change made without Bibliotheca’s written consent will invalidate Bibliotheca’s Limited Product Warranty.

In the event that it is determined the equipment failure is covered under this warranty, Bibliotheca shall, at its sole option, repair or replace the piece of equipment with functionally equivalent or better equipment and return such repaired or replaced equipment without charge for service or return freight.

This limited warranty, except as to title is in lieu of all other warranties or guarantees, either express or implied, and specifically excludes, without limitation, warranties of merchantability and fitness for a particular purpose under the uniform commercial code or arising out of custom or conduct. The rights and remedies provided herein are exclusive and in lieu of any other rights or remedies.
In no event shall Bibliotheca be liable for any indirect or consequential damages, incidental damages, damages to person or property, or other damages or expenses due directly or indirectly to the purchased equipment, except as stated in this warranty. In no event shall any liability of Bibliotheca exceed the actual amount paid to Bibliotheca for a specific piece of equipment involved in the incident.

Unless specifically contracted otherwise, warranty service is provided under the terms and conditions of Bibliotheca’s standard yearly support and maintenance agreement with the exception of any reference to software updates.

Terms and Conditions of Support and Maintenance

What we will do:

Hardware: In consideration of payment of the agreement price, Bibliotheca will furnish labor and replacement parts necessary to maintain the Equipment specified in this agreement in proper operating condition during the term of this agreement, provided that the Equipment is installed by an authorized Bibliotheca Service Provider and used as directed. This Service Agreement covers Equipment failure during normal usage. Bibliotheca agrees to provide:

  • On-site remedial maintenance during On-Site Coverage Hours (except for depot repair agreements) When Bibliotheca is notified that the Equipment is not in good working order. Bibliotheca will provide a toll-free telephone number for Customer to place, and Bibliotheca will receive, Equipment maintenance service calls twenty-four (24) hours per day, seven (7) days per Week.
  • All labor, service parts and Equipment modifications Bibliotheca deems necessary to maintain the Equipment in good working order. All service parts will be furnished on an exchange basis and will be new parts or parts of equal quality. For certain Equipment, Bibliotheca reserves the right to replace the entire unit with new equipment or equipment of equal quality when Bibliotheca determines that replacement is more economical than on-site repair. All Equipment and service parts removed for replacement become the property of Bibliotheca.

Software: In consideration of payment of the agreement price, Bibliotheca will furnish over-the-phone software support and remote troubleshooting of the Bibliotheca Software specified in this agreement as well as updates necessary to maintain the Bibliotheca Software specified in this agreement in proper operating condition during the term of this agreement, provided that the Bibliotheca Software is installed and used as directed. Bibliotheca agrees to provide:

  • All software configuration modifications Bibliotheca deems necessary to maintain the Bibliotheca Software in good working order
  • Bibliotheca Software updates
  • Internet Filter list updates (as applicable)
  • A toll-free telephone number for Customer to place and Bibliotheca to receive software support calls. Over-the-phone software support calls may be placed twenty-four (24) hours per day, seven (7) days per week. Calls will be addressed during Bibliotheca Software Support Coverage Hours in the order they were received.

What is not covered:

The basic maintenance fee does not include and Bibliotheca is not obligated to provide or perform repair of damage or increase in service time caused by (i) failure of Customer to provide continually a proper operating environment and supply of power as prescribed by the Equipment manufacturer; (ii) accident; (iii) Acts of God, including but not limited to fire, flood, water, wind and lightning; (iv) neglect, abuse or misuse; (v) failure of Customer to follow Bibliotheca’s published operating instructions; (vi) modification, service or repair of the Equipment by other than Bibliotheca authorized personnel; (vii) use of Equipment for purposes other than for which designed; (viii) painting or refinishing the equipment; (ix) relocation of the equipment; (x) replacement of broken or damaged cabinetry; to include items such as lattices, base covers, book check covers, etc.; (xi) electrical work external to the Equipment; (xii) cosmetic restoration (e.g., filling of holes in floor or walls, plugging or wire run openings, removal of tape residue, etc.) after removal or relocation of equipment for any reason; (xiii) restoration of Equipment performance when it has been degraded by placement of unauthorized interference sources within the affected range of said equipment; (xiv) service requests related to use of markers (strips) other than those manufactured by Bibliotheca or its authorized distributor(s), (xv) modification, or repair of the Bibliotheca Software by other than Bibliotheca authorized personnel; (xvi) use of the Bibliotheca Software for purposes other than for which designed; (xvii) virus / hacker activity; (xviii) Non- Bibliotheca Software related updates and upgrades including, but not limited to, Operation System, Anti-Virus, Intrusion Detection. (xix) labor or materials associated with consumables such as receipt printer paper, separator jaws, patron counter batteries, and similar items.


Software License Agreement

Bibliotheca, LLC hereby grants Customer, who agrees to accept the following licensed rights and limitations (“License”) for Customer’s use, Bibliotheca-provided software. Software: Software, under the terms and conditions of this license (referenced hereinafter as “software”), means any of the following components provided to Customer by Bibliotheca:
  1. Any computer programs provided by Bibliotheca, either consisting of a set of instructions, calculations and/or statements loaded in a computer (or a device which incorporates a computer) or recorded on a computer readable medium for loading in a computer;
  2. Supportive instructional/reference materials, such as training materials, manuals, on-screen tutorials, and other computer program relevant materials whether on paper or computer readable media (“documentation”); and
  • Any new release, update, upgrade, enhancement, addition, supplement, modification of a program or additional Bibliotheca software and/or its documentation provided by Bibliotheca, subsequent to the initial delivery, that is not licensed by specific reference under a mutually agreed upon separate license agreement.

Software License Grant. Subject to the terms and conditions of this Agreement, as well as, but not limited to, any online terms of use, Bibliotheca hereby grants to Customer a limited, non-exclusive, personal, non-transferable, non-assignable and non-sublicensable license to use the Software in connection with the Bibliotheca Software service. Customer acknowledges that all Software is licensed and not sold. By accepting the license set forth in this Agreement, Customer acquires only the right to use the Software in accordance with the terms of this Agreement, only on the specific computer(s) for which it was registered and delivered to Customer, Bibliotheca shall retain sole and exclusive ownership and all rights, title, and interest, including Intellectual Property rights, embodied or associated with the Software. Customer may, for its internal use only, print or otherwise reproduce Bibliotheca-developed documentation if all included Bibliotheca markings, e.g., trademarks, copyrights, and statements of confidentiality, are included on each copy. Customer acknowledges and agrees that any third-party documentation supplied by Bibliotheca, which is marked as copyrighted and/or confidential, shall not be copied or reproduced in any manner.

License Restrictions. Customer shall not him or herself, or through any affiliate, employee, consultant, contractor, agent or other third party:

  1. Sell, resell, distribute, lease, rent, license or sublicense, in whole or in part, the Software;
  2. Decipher, decompile, disassemble, reverse assemble, modify, translate, reverse engineer or otherwise attempt to derive source code, algorithms, tags, specifications, architecture, structure or other elements of the Software, including the license keys, in whole or in part, for any purpose;
  3. Allow access to, provide, divulge or make available the Software, Intellectual Property or Confidential Information to anyone other than Library’s employees and independent contractors, with the exception of extending online data inquiry access to patrons, other libraries and third-party entities, such as in the form of a public access catalog;
  4. Modify, adapt, translate or otherwise make any changes to the Software or any part thereof;
  5. Use any Software, Intellectual Property or Confidential Information to provide processing services to third parties, such as a commercial time-sharing or service bureau; or
  6. Otherwise use or copy the Software, except as expressly permitted herein.

System Data
. Customer acknowledges and agrees that, as between the parties, Bibliotheca owns all System Data and may use the System Data for other commercial purposes, including to improve the System and its services; provided that Bibliotheca will not disclose any of Customer personally identifiable information.

Reservation of Rights. Except for the license rights expressly granted herein, all rights, titles and interests in the Software remains with and are reserved by Bibliotheca and its licensors or suppliers.

Term of License: This license shall remain in force from the date of delivery and continue until Customer ceases all use of the software or Customer’s licensed rights are terminated for cause. Customer acknowledges and agrees that if this Agreement terminates for any reason, all of Customer’s licensed rights to the software (including documentation) are relinquished and, within five business days thereafter, Customer (at Bibliotheca’s option) will either deliver to Bibliotheca or destroy the original and all copies of the software including its documentation. Upon Bibliotheca’s request, Customer agrees to certify to Bibliotheca in writing its full compliance with this provision.

Assignment: This license and any rights granted herein shall not be transferred, sub-licensed or assigned to any third party without the prior written consent of Bibliotheca.

Termination: If Customer neglects or fails to pay the specified license fees or fails to adhere to any of its obligations hereunder, this license may be immediately terminated by Bibliotheca for cause.  

Security and Limitations of License: Customer acknowledges and agrees that:

  1. All software and upgrades of software (including its documentation), which are provided to Customer by Bibliotheca, contain proprietary copyrighted, trade secret and/or confidential information of Bibliotheca or its relevant third-party provider;
  2. Customer shall not decrypt, reverse engineer, reverse compile, modify, or create derivative works of the software;
  • Customer and its employees shall take all reasonable precautions to safeguard and hold all software, including upgrades, additions and enhancements, in confidence, at least to the same extent that it protects its own most valuable confidential information;
  1. If any other communication, agreement or purchase order conflicts with, or may affect interpretation of, the understandings set forth herein, this license shall control as the singular expression of licensed rights.

Confidentiality Policy

1.1 Receiving Party shall maintain the confidentiality of Bibliotheca’s Confidential Information and will not disclose it to any third party, except as authorized by Bibliotheca in writing, and shall handle Confidential Information with no less than reasonable care.

1.2 Receiving Party shall use the Confidential Information only for the Purpose and shall promptly notify Bibliotheca upon discovery of any unauthorized use, access or disclosure of the Confidential Information. If such unauthorized use occurs, Receiving Party shall take reasonable steps to regain possession and protection of the Confidential Information and prevent further unauthorized action or breach of this Agreement.

1.3 Receiving Party shall ensure that all Confidential Information is not used by its directors, officers or employees, except as provided in paragraph 2 above, and that all Confidential Information is kept fully private and confidential by them. Receiving Party will not copy, alter, modify, disassemble or reverse engineer the Confidential Information.

1.4 Receiving Party has no obligation to preserve the confidentiality of any information that: (a) was in the public domain at the time of receipt from either party or became part of the public domain through no fault of either party; (b) was received rightfully without any obligation to keep it confidential by a third party who has a right of further disclosure; (c) is subsequently and independently developed by the recipient without access to the Confidential Information; or (d) is required to be disclosed under applicable law, court order, or other governmental authority lawfully demanding Confidential Information, provided that Receiving Party, to the extent legally permissible, gives prompt written notice of the request, a reasonable opportunity to object to the disclosure and to seek a protective order or other appropriate remedy, and uses reasonable efforts to limit disclosure.

1.5 Confidential Information disclosed under this Agreement will remain the property of Bibliotheca. Nothing herein contained shall be deemed to grant Receiving Party any rights to use or exploit or license under any know-how, technology, inventions, ideas, concepts, identity of products or processes included in the Confidential Information. Each party acknowledges that the other party may already have products or services similar to or competitive with those disclosed in the party’s Confidential Information provided notice of that conflicting was furnished prior to signing the Agreement.

1.6 All information shall be furnished on an “as-is” basis, without a representation or warranty of any kind as to its accuracy or completeness. Nothing contained in this Agreement shall compel Bibliotheca to furnish information to Receiving Party.

1.7 Receiving Party will return, or, at Bibliotheca’s option, destroy all Confidential Information, including deletion of data, and will return or destroy all copies thereof made by the party, its directors, officers or employees and any notes or memoranda relating to the Confidential Information prepared by the party, its directors, officers or employees. Notwithstanding the foregoing, and subject to the terms of this Agreement, Receiving Party may retain a copy of the Confidential Information as required for compliance with its internal recordkeeping requirements.

1.8 Receiving Party acknowledges that disclosure or use of the Confidential Information contrary to the terms of this NDA may cause irreparable harm, for which damages at law may not be an adequate remedy, and therefore, should such harm arise, Bibliotheca shall be entitled to seek enforcement by specific performance, appropriate temporary or permanent injunctive, mandatory relief, or any other form of relief sought in any court of competent jurisdiction.

1.9 Any information supplied by Bibliotheca in response to Library’s request for quotation or information and any information provided by Bibliotheca regarding the equipment or software is Bibliotheca’s Confidential Information and, except as required by applicable law, may not be otherwise disclosed or used.